Before broadcasting your webinar, you can manage it at any time by modifying information, adding speakers, inviting attendees, customizing the webinar's registration page, and preparing polls for your presentation.
Note: To manage attendees, please refer to the dedicated article. Learn more.
Note: To manage chat and polls, please refer to the dedicated article. Learn more.
Change General Information
- Select the "
Webinars" tab.
- Select "
Webinar parameters" by opening the contextual menu
of the webinar to edit. The "
- Add or change general information: webinar name or description in the "
Planification" tab.
- Click on "Close" button (or the X of the window) to go back to "Webinars" tab.
Note: If the webinar is already published, a confirmation window is displayed to confirm changes. In this case, an information e-mail will be sent to all participants.
Manage Speakers
Speakers deliver presentations, speeches, or content to the audience. They are typically subject matter experts or presenters with knowledge and insights to share with participants. Speakers engage the audience, convey information, and contribute to the overall content and flow of the webinar.
- Select the "
- Select "
- Select the "
Speakers" tab in the webinar window.
-
From this page, you can:
- invite speakers by email or by name. They will be marked as "Not confirmed" and then "Confirmed" after the speaker accepts.
- Assign a role: promote to host or demote to speaker. - Use filter
to display "All" attendees, only "Hosts", "Speakers" or "Invited". When a filter is active (except "All"), a blue bullet is displayed next to the filter icon:
.
- Click on "Close" button (or the X of the window) to go back to "Webinars" tab.
Note: By default, a speaker is marked as "Headline" after validating the invitation. This means they will be featured on the webinar's registration page. You can choose not to feature them on the page by selecting "Not headlining" from the context menu
to the right of the respective speaker.
Tips: A participant can have a role of either host or speaker. Learn more.
Customize your Webinar
You can customize the presentation page of the webinar, which is displayed on your registration page and in the invitation email and define a video for the waiting room.
- Select the "
- Select "
- Customize the Banner by choosing or providing a picture (minimum size 680 x 340 px).
- Customize the Logo by choosing or providing a picture (minimum size 200 x 200 px).
- Click on "Close" button (or the X of the window) to go back to "Webinars" tab.
Activate / Deactivate Recording
Depending on your needs, and only if it's useful for your business - for example, to broadcast the webinar to people who weren't able to attend - activate recording. Be aware that recording the webinar consumes storage resources. Think about our planet. In this case, the recording will start when you click on "Start broadcast" and end when you click on "Stop broadcast".
You can choose to enable or disable recording during the webinar creation. However, you can also activate or deactivate recording by editing the webinar.
Note: When you start broadcasting, you can still activate recording if you hadn't done so earlier and find it beneficial for your work.
- Select the "
- Select "
- Select the "
Recording" tab in the webinar window.
- Enable or desable "Activate recording".
- Click on "Close" button (or the X of the window) to go back to "Webinars" tab.
Note: Think of our planet! An unrecorded webinar means unused energy resources. Record the webinar only if necessary.
Next steps: When the webinar is set up, you can initiate a training session with the various speakers.