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Set up Personal Routines

Related to

Kana YAMADA
  • Updated

Personal routines allow you to define triggers to filter notifications and phone calls and more possibilities. For example, you can set the system to forward incoming calls to a specific colleague while it is set to Do not disturb.

Manage Personal Routines

  1. Click on "Personal routines." The icon represents your current personal routine status.
  2. Click on "settings.svg Configure".
  3. Select one status. By default, they are "rainbow__icons_company.svg At work", "local_cafe_FILL0_wght400_GRAD0_opsz24.svg On break", "moving_ministry_FILL0_wght400_GRAD0_opsz24.svg Out of office", "do_not_disturb_on_FILL0_wght400_GRAD0_opsz24.svg Do not disturb".
  4. Set up the actions in the personal routine status. Click on "Add" of the action you want to add in "OTHER AVAILABLE ACTIONS".
  5. The action will be added to "ACTIONS IN THIS ROUTINE" and you can set the details.
  1. Click on "task_alt_FILL0_wght400_GRAD0_opsz24.svg Personal routines."
  2. Tap "edit.svg Edit" on the status you want to edit.
  3. You can configure the "Presence" display, "Status message", etc. during the status.
iOS:Coming soon.

Note: For example, if you add the action "Unconditional Call Forwarding" with the status "moving_ministry_FILL0_wght400_GRAD0_opsz24.svg Out of Office" and click on "Internal Destination" and select a colleague, the call will be forwarded to that colleague while you set the "moving_ministry_FILL0_wght400_GRAD0_opsz24.svg Out of Office" status.

Activate Personal Routines

  1. Click on "Personal routines."
  2. Selecting a status will activate the personal routine you have set up. By default, they are "rainbow__icons_company.svg At work", "local_cafe_FILL0_wght400_GRAD0_opsz24.svg On break", "moving_ministry_FILL0_wght400_GRAD0_opsz24.svg Out of office", "do_not_disturb_on_FILL0_wght400_GRAD0_opsz24.svg Do not disturb" status.
  1. Click on "task_alt_FILL0_wght400_GRAD0_opsz24.svg Personal routines."
  2. Selecting a status will activate the personal routine you have set up.
iOS:Coming soon.

Custom Personal Routines

  1. Click on "Personal routines". The icon represents your current personal routine status.
  2. Click on "settings.svg Configure".
  3. Click on "Add a new routine". Enter a ”Routine name”.
  4. Set up the actions in the personal routine status. Click on "Add" of the action you want to add in "OTHER AVAILABLE ACTIONS".
  5. The action will be added to "ACTIONS IN THIS ROUTINE" and you can set the details.

Delete a Customized Routine

  1. Make sure the customized routine is not activated.
  2. Click "settings.svg Configure".
  3. Select the customized routine and click "delete.svgDelete".
  1. Click on "task_alt_FILL0_wght400_GRAD0_opsz24.svg Personal routines."
  2. Click on "add.svg Add a new routine". Enter a ”Routine name”.
  3. You can configure the "Presence" display, "Status message", etc. during the status.

Delete a Customized Routine

  1. Make sure the customized routine is not activated.
  2. Click "edit.svg Edit" on the customized routine.
  3. Select the customized routine and click "delete.svgDelete".
iOS:Coming soon.

Tips: To edit the customized routine name, select the routine and click ”edit.svg Edit".

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