The webinar consists of five main components: the stage, the backstage, the chat room, the list of connected attendees and the polls.
The Stage: This is the primary screen. Everything placed on the stage is active in the webinar proceedings. A speaker has the floor when they are on the stage
Backstage: This tab displays all the resources related to the webinar (speakers and shares).
Message: This tab is the the chat room and allows you to send instant messages to either all participants or only the organizers. You can also manage polls from the chat room.
Attendees: This tab displays the list of connected attendees.
Polls : This tab displays all the polls, whether they are completed or ongoing.
Manage Stage and Backstage
The Stage: This is the primary screen. During the live session, speakers, attendees (occasionally), as well as shared screens, placed on the stage are visible or audible to all participants in the webinar. You have the floor when you're on the stage. You have access to all the features of a Rainbow audio/video conversation (Web Call), and you can also bring items from the backstage to the stage and vice versa, and thus animate the webinar.
The Backstage: This tab displays all the resources related to the webinar. It includes Backstage Speakers ,speakers who are not currently on stage but are ready to participate in the webinar. It also shows the Backstage Sharing, screen shares set up by different speakers. Each resource from the backstage can be placed on the stage when needed for presentation or interaction.
Note: During the webinar, you always have access to functions such as activating or deactivating the microphone and video.
As a Speaker, you can:
Put on stage (in case it concerns you), Invite to go on stage (other speakers). When you invit, for the first time during the webinar, a speaker to go on stage, she/he receives an invitation that he can accept or decline.
/
Deactive / activate the speaker's microphone (on stage or backstage).
/
Turn on / off your webcam.
/
Turn on / off your microphone.
Bring to the front. The window on the stage is highlighted by the display of larger dimensions.
Bring to back. The window on the stage is sent to the background by reducing its size.
Remove from the stage and place back in the Backstage section.
Manage Attendees
Select the " Attendees" tab at top right of screen. All connected attendees are listed. Use the search by name interface to filter the list.
Invite to go on stage. Select this icon by opening the contextual menu
of the selected attendee . Exceptionally, an attendee can be invited to speak. She/he receives an invitation that he can accept or decline.
Remove from the stage. Select this icon on the attendee's window on the stage or by opening the contextual menu
from the "
Attendees" tab, to place back in the Backstage section.
Invite Attendees
During the webinar, it's always possible to invite an additional person by sending them the webinar URL.
- Select the "
Webinars" tab.
- Copy webinar link from the contextual menu
of the concerned webinar (live).
- Send the link to the person you wish to invite by Rainbow message, by email or any other means. The invited person just needs to register on the webinar's homepage and thus participate.
Share Screen
- Select the "
Share your screen" button.
- Choose to share a browser tab, a window (application), or the entire screen.
- Select the "Share" button to put your screen sharing on the Backstage. Your screen sharing is not immediately visible to attendees, allowing you to prepare it in advance (even before going live). Your shared screen will only become visible when it is placed on the stage.
- Select "
Put on stage" when you decide to share your screen with all attendees.
- At any time, you can choose to move it back to the backstage to share it again later during the webinar, by selecting "
Remove from the stage".
- Stop sharing your screen by selecting the button
or the "Stop sharing".
Send and Receive Instant Message
Depending on the chat option defined by the host speaker, it can be:
- Public: Attendees can use the chat to send messages to organizers and other attendees.
- Private: Attendees can only send messages to organizers and cannot see messages from other attendees.
- Presentation: Attendees can view the organizer's messages; only organizers can write and send messages in the chat.
- Select the "
Messages" tab.
All messages exchanged during the webinar are displayed in this section. Depending on chat option, a speaker can have two mailboxes, one containing messages shared with "Everyone", the other containing messages shared with the "Organizers".
-
To send a message, first select message recipients: "Everyone" to send message to attendees and organizers, or "Organizers" to send message only to speakers.
- You can attach Documents, Photos, Videos, Emoji or Gif.
- Press the send icon
to send the message to the selected recipients.
Tips: Consult the Instant Messages articles for more details about sending Documents, Photos, Videos, Emoji or Gif. Learn more.
Tips: For more details about polls, see sections below: Publish Poll, Create Poll.
Edit Webinar
- Select "
Edit webinar" by opening the contectual menu
- Select "Close" to go back to the webinar.
Tips: If you have the "host" role, you can modify information about the webinar. Learn more.
Create a Poll
- Select the "
- Select the poll icon
to the right of the text entry area for the message (at the bottom of the message area).
- Select the "
Create Poll" button.
- Enter the name and the various Questions/Answers for the poll.
- Select the "Create" button when the poll is completed. At this step, the poll is not published.
You can edit or delete the poll as long as it has not been published:
- Select the "
- Select the poll icon
- Select the contextual menu
- Select "
Remove" to remove the poll.
Tips: For more information on how to create a poll before the live session, please refer to the article "Chat and Polls". Learn more.
Next steps: See below how to publish the poll.
Publish a Poll
- Select the "
- Select the poll icon
- Select the "Publish" button of the poll to publish.
- The poll is started on the "
.
When the poll is published, you can display detailled results, unpublish or Finish the poll:
- Select the "
- Select the poll icon
- Select the contextual menu
- Select "
- Select "
Unpublish" to unpublish the poll. Please note that by unpublishing the poll, you will lose all the results. The poll can then be republished at any time.
- Select "
Answer a Poll
When a poll is published, it appears in the "Polls" tab. The number of active polls is displayed on the tab icon
. Each poll remains active for a specified duration set during its creation, and you have a limited time to respond.
- Select the "
- The list of completed and published polls is displayed. The remaining time for each published poll is displayed along with a progress bar to provide a visual representation of the remaining time.
- Answer questions. Two types of questions can be distinguished: those with single-choice answers, identifiable by a radio button, and those with multiple-choice answers, recognizable by checkboxes.
- Select the "Next" button to proceed to the next question.
- Once you've answered all the questions, click the "Vote" button to submit your responses.
Leave or Join the Webinar
You can leave the webinar at any time. You can still join the webinar until it is over.
- Select the "
Leave this webinar" button in the main window to quit the webinar.
- Active webinars are listed in the "WEBINARS" section above recent conversations.
- Select the webinar to join immediately.
Note: You can also join a webinar by clicking the "Join" button from the " Webinars" tab.
End the Webinar
Note: Only speaker with the "host" role can stop the broadcasting.
- Select the "Stop broadcast" button to end your webinar.
- Confirm by selecting "Yes I'm sure!" button. All partipants and speakers will be logged out.
Next steps: Consult the reporting for all details of your webinar. Learn more.